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Cemetery name: fill name or cemetery and RM name and number

Land Location: location description and land location.

• eg.: 6 mile west of Markinch Sec SW11 T 33 R 18 W2

Last Name: record the name exactly as shown on the headstone even if you know it is spelt wrong.

First Name/Initials: again, exactly as shown on the stone.

Yrs. Mth. Da.: this is the age of deceased as shown on the stone. If it is not on the stone, do not fill in.

Plot#, Row, Grave: each cemetery has it’s own method for identifying the graves. Fill in whatever is available, change the words if required.

• eg.: some cemeteries may have row #15, plot 6, grave 1. Others may have section #46, row #21, grave numbers not shown on markers.

DOB: date of birth if given on the stone. Day/month/year.

DOD: date of death as shown on the stone. Day/month/year.

Misc: whatever family information is written on the stone. Include things such as ‘wife of John Smith’ or ‘son of Bill and Mary Jones’. Do not include things such as ‘Rest in Peace’ , ‘Beloved Child’ as no specific family information is learned from these.

• The recorded information should be given exactly as shown on the stone, but additional information can be included if the source of the information is stated.

Our forms are provided for your ease of use and to make recording uniform across the province. However, you can use plain paper, or make your own forms if you prefer. As long as the same information is provided for our files.

Some people prefer to record the stones onto an audio cassette and type it up later or enter into a computer program (such as the SRI program or spreadsheet in a format that can be used for SRI). Please be careful to spell out names when recording so there are no errors later when typing.

Cemetery Recording from files or registers.

When copying cemetery records held by offices such as RM’s or churches or held by people who have private cemeteries.

Photocopying is preferable to hand copying as it eliminates copying errors. Always copy the title cover or page of the register as well as the recorded names. If you photocopy the records it is not necessary to transcribe them onto the cemetery recording sheets. If the cause of death is shown, try to exclude it from the copies, if this is possible. For example, you may be able to place a strip of paper over the column of information.

If copying by hand is necessary, copy the same information as you would if recording headstones. Do not record the cause of death if it is given. You can use the recording forms for this if desired. Write legibly as this will be used by many people and someone will be using your copies to enter into SRI.

When submitting photocopied or hand-copied records include:

- name/address/phone number of submitter.
- the date the copies were made.
- the last burial date that is shown in the records.
- location the records were found and copied.
- comment on the general condition of the records.

In all cases, when recording or just reporting a new cemetery for our files, it is absolutely necessary to provide the land location of the cemetery.

E-mail SGS Office if you want to get some recording sheets and do a cemetery or if you have a cemetery story you want to share with us.

Some RM maps that are in need of replacment are:  94, 103, 125, 126, 131, 154, 161, 252,  280, 303, 308, 346, 376, 377, 426, 438, 466, 467, 588.